Secure form management for K–12 athletics

The smartest thing
you can do with
a signature.

FormVault replaces paper athletic packets with a secure, digital workflow. Parents sign online. Coaches see who's cleared. Admins stay out of the filing cabinet.

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Up and running in minutes

No IT department required. Upload your existing forms and we handle the rest.

Upload your forms

Drop in any existing PDF athletic packet. FormVault's AI reads the fields and maps them automatically — no manual configuration.

Send to parents

Launch a campaign and parents get a magic-link email. They complete and sign on any device — phone, tablet, or desktop.

Track completion

Coaches see a live cleared/not-cleared roster. Admins get a completion dashboard. No more chasing paper.

For Athletic Directors

Everything in one dashboard

Manage your form library, run collection campaigns by sport or season, and see real-time completion rates — all without opening a filing cabinet.

Completion dashboard per campaign
Campaigns by sport, grade, or all athletes
AI maps fields from any uploaded PDF
Audit log for every action

For Parents

Sign from anywhere, on any device

No account creation, no app download. Parents get a link by email, fill out the packet on their phone in minutes, and sign with a finger or stylus.

Works on any phone, tablet, or computer
Legally binding e-signature capture
Pre-fills from last year's submission
View completed forms anytime

For Coaches

Know who's cleared before they hit the field

Coaches see a real-time roster showing which students are cleared and which still have outstanding forms — no paperwork, no guesswork.

Live cleared / not-cleared roster per sport
Emergency contact link for event-day EMS use
Read-only access — coaches see only their athletes

The smartest thingyou can do witha signature.